Bunnings BBQ - Hoppers Crossing Store - Sunday 30th September

We have been lucky to secure a Sunday at the Hoppers Crossing Store to hold a "Bunnings BBQ".  This location has the potential to raise approx $2,000 for the club.  As it can be extremely busy, we need many volunteers during the day.  If you have anytime free on that day please contact Brenda or Janice with your availability.  We will need 5 volunteers per time slot.  To see the current vacancies on the roster go to:-    http://westernathletics.com.au/club/volunteer

7:30am to 10:00am 10:00am to 12:00am 12:00noon to 2:00pm 2:00pm to end Cleanup
Brenda Cashin Rachel McMinimee
Russell Hampson

Janice Hodgart

Victorian OPEN Track and Field Championships Volunteer Roster

URGENT - volunteers are needed again this weekend for OPEN age State Championships.

At this stage, we have not been advised as to what our duties are.  If you can help at all during the below time slots, please let me know, as I need to advise AV ASAP

The more people that help the better, as it spreads the load.  No one will then need to spend an entire morning, afternoon or evening at the track. If we do not fulfill our volunteer duties the club may be fined.  It would also help if the athletes that are competing could stay behind after their event to volunteer their time.   Could you please advise which day and time you would be available.

Friday 2nd March 

5pm -9pm

Saturday 3rd March

2pm - 7pm

Sunday 4th March

9am - 1pm

2 volunteers are needed 3 volunteers are needed 2 volunteers are needed
Adrian Jeffkins Phil Dunstone
Brenda Cashin
Peter Cashin

Club Helpers are required to Sign in for their duty in the Cathy Freeman Room and collect whatever equipment may be required for their role. 

A reminder of some safety requirements:- 

-          All club helpers must wear enclosed shoes  - no thongs, open sandals are permitted and no exceptions. If a club helper signs in and does not have enclosed shoes then the duty will be considered  ‘not fulfilled’.

-          Club helpers are reminded to make sure they are sun smart. Please bring a hat or long sleeve shirt and/or appropriate clothing. Sun screen will be provided and available from the Cathy Freeman Room.

-          Reminder that children are not permitted on the field of play if you are completing your duty

Vic Junior Track & Field Championships Volunteer Roster


Pole Vault - 2 people for each time slot 2.00-3.00pm Brett Hardeman (only until 2.30)
Mens U15 & U16  Kelleigh Evans
3.00-4.00pm Alida Weitz
Adrian Jeffkins
Womens U15 & U16 4.00-5.00pm Steve Glover
Karen Sharp


Long Jump - 2 people for each time slot 12.30-2.45pm Maria Hussey
Womens U16 Meli Ratu
Mens U20, AWD 2.45-3.50pm Adrian Jeffkins
Womens U17 &18 3.50-5.00pm Adrian Jeffkins

Shield Finals Volunteer roster

Div 1 Hammer Sheet 2 10.00am Stephanie Thomas
Sheet 4 11.30am Collette Taylor
40+ Women Triple Jump Sheet 2 10.00am Julie White
Sheet 4 11.00am Andy Redmore
M18 High Jump 1.20m+ 5.30pm Rachel McMinimee
F16 Hammer Sheet 18 6.30pm Keila Mondoutei
M16 Hammer Sheet 14 4.30pm Sharyn Clifford
Sheet 16 5.30pm Sean McGregor
Lap Scorers Mal Hodgart
Janice Hodgart
Brenda Cashin
Peter Cashin
Adrian Jeffkins

Summer 2017/18 Track and Field Volunteer Roster

Peter Cashin

As in previous years we need to supply helpers to fulfill our club duty. Western Athletics has been scheduled for duty for 7 weeks of the Shield season (this does not include Championship events and Relays).

The committee is very keen to make sure the load of duty is shared between all athletes, and not just a few. The result of the survey sent to members last year, indicated that members would be happy to instigate a roster system, where every athlete does duty at least 2 or 3 times in a 1 hour time slot for the season.  The roster excludes team mangers and coaches. All other athletes are expected to participate, if it is going to be fair to all.

With the change in the program, we would like to have our helpers each week organised before each round.  The table below lists what duties are required and how many helpers are needed each week.  It has been broken down into 1 hour time slots.

Could you please indicate when you would like to fulfill your duty and be a club helper, by advising Mechelle Lane by email at This email address is being protected from spambots. You need JavaScript enabled to view it.. Your club duty will be overseen by an AV official, so inexperience and lack of knowledge of an event does not matter. The committee will test the new voluntary roster system for the first 2 rounds, however ,if time slots are not filled, the committee has little choice but to allocate members to the vacancies. It will then will be up to you to organise a swap if you are unable to carry out your duty.

A full listing of our clubs duty requirements for both shield and championship events can be located on pages 18-21 and 56-57 of the 2017/8 Summer Competition Handbook.






7th Oct



14th Oct



28th Oct



26th Nov



10th Dec



6th Jan



20th Jan


Hurdles, Lap Scoring and manning the Table
6 people per time slot

Set up, Manning the table and serving afternoon tea
As many as possible

Set up, Manning the table and serving afternoon tea
As many as possible

3 people per time slot

High jump
3 people per time slot

3 people per time slot

High jump
2 people per time slot

Timeslot 1:15 - 5:30 11:00 - 1:00 11:00 - 1:00 11:00 - 12:00
Peter Cashin Mark Simmons Thomas Glover Janice Hodgart 12:00 - 1:00 1:15 - 1:00 1:00 - 2:00
  Lori Glover Russell Hampson
Ben Mudie Alida Weitsz Alida Weitsz Alida Weitz Colette Taylor
  Rachel McMininee John Alchin John Alchin Simon Hussey Gaylene Pirika Chris Downie Vacant
  Mark Sharp Phil Dunstone Phil Dunstone 12:00-1.00 Lori Glover John Alchin  
  Nicole Spina Peter Cashin Peter Cashin Rachel Mc Mininee 1:00 - 2:00   2:00 - 3:00
  Peter Cashin Mechelle Lane Mechelle Lane Collette Taylor Karen Sharp   Colette Taylor
    Adrain Jeffkins Adrian Jeffkins Glen Evans Peter Cashin   Vacant 
    Brenda Cashin Brenda Cashin 1:00-2:00 Stephen Glover    
    Liam Cashin Liam Cashin Russell White 2:00 - 3:00   3:00 - 4:00
    Abigail Thomas Russell Hampson Colette Taylor Sharon Rankin   Colette Taylor
    Steph Thomas  Glenn Evans Luke Hodgart Andrea Payne    Vacant 
    Glenn Evans Rachel Evans 2:00-3:00  Vacant     
    Kellie Evans Mal Hodgart Phil Dunstone 3:00 - 4:00   4:00 - 5:00
    Rachel Evans Anna Christodoulides Colette Taylor Kirk Shanahan   Colette Taylor
    Luke Hodgart Steve Glover Mark Sharp Christiaan Weisz   Aliyah Canepa
    Graham Shaw Lori Glover Phil Dunstone Vacant    
    Karen Sharp Jackson Glover 3:00 - 4:00 4:00 - 5:00   5:00 - 6:00
    Alida Weitz Colette Taylor Vacant   Colette Taylor
    Lori Glover Nardine Bainbridge Vacant   Vacant
    Janice Hodgart Andy Redmore Vacant    
    Colette Taylor   4:00 - 5:00      
    Mark Simmons   Colette Taylor      
      John Alchin      
Andy Redmore
Karen Sharp




Pack up
As many as possible

Pack up
As many as possible

1 person per time slot

Triple Jump
3 people per time slot

3 people per time slot

3 people per time slot

Timeslot   5:30 - 6:30 5:30 - 6:30 John Alchin 12:00 - 1:00 1:30 - 2:30 1:30 - 2:30
    Steph Thomas Glenn Evans Julie White Colette Taylor Colette Taylor Nicole Spina
    Liam Cashin Rachel Evans Karen Sharp Michael Aquilina Vacant
    Karen Sharp Ben Mudie Sharyn Clifford Julie White Vacant
    Peter Cashin Peter Cashin John Andrews 1:00 - 2:00 2:30 - 3:30 2:30 - 3:30
    John Alchin John Alchin Step Thomas Collette Taylor Colette Taylor Vacant
    Phil Dunstone Phil Dunstone Cheryl Beveridge Karman Malou Vacant
    Mechelle Lane Graham Shaw Graham Shaw Vacant Vacant
    Lexie Alferie Lexie Alferie 2:00 - 3:00 3:30 - 4:30 3:30 - 4:30
    Brenda Cashin Brenda Cashin Colette Taylor Colette Taylor Vacant
      Liam Cashin Vacant Vacant Vacant
      Adrian Jeffkins Vacant Vacant Vacant
      Robert Weitz 3:00 - 4:00 4:30 - 5:30 4:30 - 5:30
      Alida Weitz Colette Taylor Colette Taylor Rachel McMinimee
      Gary Mc Broom Vacant Vacant Vacant
      Kellie Evans Vacant Vacant Vacant
      Janice Hodgart  4:00 - 5:00 5:30 - 6:30 5:30 - 6:30
      Brayden Portelli Colette Taylor Colette Taylor Vacant
        Vacant Vacant Vacant
        Vacant Vacant Vacant
         LAP SCORING 6:30 - 7:30 6:30 - 7:30
        Peter Cashin Yara Taylor Vacant
           Cheryl Beveridge Julius Weitz Vacant
           Amy Cashin Alida Weitz Vacant